Cognibox is a cloud-based software platform for effective compliance management, in line with industry best practices. Used in over 30 countries, Cognibox assists leading corporations in managing the outsourcing-related risks specific to their sector of activity.
Cognibox simplifies the compliance process and lets you avoid multiplying or duplicating the information to be submitted to your hiring organizations. Cognibox also offers its member contractors access to a network and visibility conducive to business development in member-specific areas of specialization.
The information entered in Cognibox is registered in high-performance servers that meet the most rigorous security standards. Only hiring organizations that you will have pre-authorized will be able to access the information to validate whether or not your company meets their requirements.
Only the hiring organizations that you choose to share your company profile with will have access to your information. It should be noted that hiring organizations cannot access your employees’ personal data (date of birth, contact information, etc.). Cognibox Customer Service agents can also view all your information to ensure an effective follow-up of each file. For more information, please consult the Cognibox Personal Data Protection Policy.
The Cognibox platform meets the most rigorous security standards. The Cognibox technical team frequently conducts security audits on the application, and Cognibox passwords are encrypted in line with industry best practices. Cognibox blocks account access after 10 attempts to log in with an incorrect password. Personal data is protected through the use of security safeguards appropriate to the sensitivity of the information, including protection against unauthorized or unlawful processing, and against accidental loss, destruction or damage, using suitable technical or organizational measures. For more information, please consult the Cognibox Personal Data Protection Policy.
Cognibox allows you, as a contracting company, to:
- Access the requirements of each hiring organization quickly and easily
- Obtain an interface for the comprehensive management of each of your employees
- View the skills profile of each of your employees and assign work accordingly
- Take advantage of system alerts to manage training and certification deadlines in a simple, timely manner
- Access online training (e-learning) recognized by your hiring organization
Cognibox supports leading corporations to ensure the compliance of their contractors.
The company you carry out work for uses Cognibox to manage the contractors who access its facilities. As it is now a requirement to qualify in Cognibox in order to carry out work for this client, you must register with Cognibox.
In the e-mail invitation, click on the link and follow the steps to complete your company profile and to create your Cognibox account. If you have not received an invitation e-mail, click here.
Only contractors invited by their hiring organizations receive a request to register with Cognibox. However, you can still submit a request using this form. A Cognibox Customer Service agent will submit your profile to the hiring organizations. If one of the hiring organizations approves your request, an invitation e-mail will be sent to you.
The annual contractor subscription fees are based on the number of employees that are required to work on the sites of the hiring organizations.
Invoicing occurs once a year, beginning with your initial subscription and then at each renewal. Payment must be made in full at the time of invoicing and is non-refundable.
If a change affecting your subscription arises during the year, such as a change in the employee category, your invoice will be prorated based on the number of days remaining in your subscription.
The payment is required for your company to appear in Cognibox. Upon receipt of your payment, your file will be assigned to a Customer Service agent who will follow up with you and accompany you through each step of the qualification process.
The qualification process consists in completing a questionnaire specific to each hiring organization that you need to qualify for and submitting a number of documents (insurance certificates, prevention programs, proof of training, etc.) required to assess your file.
The qualification process allows hiring organizations to ensure that the contractors working on their sites meet their requirements in different areas, including health and safety and the environment.
One of your clients uses Cognibox to manage the contractors that access its facilities. Cognibox enables a hiring organization to manage the compliance of its contractors to ensure that it always works with contractors that meet its requirements, especially in the areas of health and safety and the environment.
Through Cognibox, the hiring organization reviews the profile of each of its contractors and assigns contracts. To obtain contracts from a hiring organization, you must first be subscribed to Cognibox and qualify your company by completing the questionnaire specific to that hiring organization
A team of agents offers comprehensive, personalized support to help you complete your qualification file, fill out the questionnaire, determine which documents to submit and answer your questions.
You can contact our Customer Service team at 1 877 746-5653.